Microsoft Word

About This Course

These days, most people take electronic word processing for granted. While we may still write out our grocery lists with pen and paper, we expect to use a computer to create the majority of our documents. It’s impossible to avoid word-processing software in many areas of the business world. Managers, lawyers, clerks, reporters, and editors rely on this software to do their jobs. Whether you are an executive secretary or a website designer, you’ll need to know the ins and outs of electronic word processing.

Microsoft Word is designed to help you move smoothly through the task of creating professional-looking documents. Its rich features and powerful tools can make your work easy, and even fun. In this course, you’ll learn how to use Word to create and edit simple documents; format documents; add tables and lists; add design elements and layout options; and proof documents.

The Microsoft Word course is aligned to the Microsoft Office Specialist certification and compromises of three level Essentials, Intermediate and Advanced as follows:

Microsoft Word Level 1 ( 1 day)

Module 1: Getting Started with Word

In this lesson, you will learn to identify the components of the Word interface, create a basic document, use the help system in Microsoft Word.

  • Identify the components of the word interface
  • Create a word document
  • Using the help system

Module 2: Editing a Document

In this lesson learners will find quick ways to navigate around document, select and modify text using variety of different features.

  • Navigate and select text
  • Modify text
  • Find and replace text

Module 3: Formatting Text and Paragraphs

In this section learners will learn how to use character formatting using tabs, controlling paragraph layout, borders and shading and using styles.

  • Apply character formatting
  • Align text using tabs
  • Display text as list items
  • Managing lists
  • Control paragraph layout
  • Insert section breaks
  • Apply borders and shading to text
  • Apply styles to text
  • Insert automatic fields
  • Manage formatting

Module 4: Work with Multiple Documents

In this lesson learners will learn how to open and arrange multiple documents. They will also learn how to move text between documents 

  • Open and arrange multiple documents
  • Manipulating text between active documents

Module 5: Use and Create Templates

In this lesson learners will able to create and use templates in MS Word. 

  • Create a document using a template
  • Create and modify a template

Module 6: Inserting Graphic Objects

In this lesson learners will learn how to insert symbols and special characters. Learners will also explore inserting illustrations into Word documents.

  • Insert symbols and special characters
  • Add images to a document
  • Create text boxes and pull quotes

Module 7: Controlling Page Appearance

In this lesson learners will learn how to edit the page appearance by inserting page borders, watermarks, headers and footers, footnotes and section breaks. Learners will also control the page layout by changing the page size, orientation and adding page breaks. 

  • Apply a Page Border and Color
  • Add a Watermark
  • Add Headers and Footers
  • Control Page Layout
  • Insert footnotes and endnotes

Module 8: Proofing a Document

This lesson covers using spell check and proofing tools.

  •  Check Spelling and Grammar
  • Other Proofing Tools
  • Check Accessibility

Microsoft Word level 2 (1 day)

Module 1: Adding Tables

Tables are an excellent way to organize information in a document. In this topic, the learner will learn how to add tables in a few different ways.

  • Insert a table 
  • Modify a table 
  • Format a table 
  • Convert text to a table

Module 2: Working with Tables and Charts

Although Microsoft Word is primarily designed for word processing, it does provide tools for managing table-based data.  In this topic the learner will learn how to control data and cell layout, perform calculations and create charts. 

  • Sort table data 
  • Control cell layout 
  • Perform calculations in a table 
  • Create a chart 

Module 3: Using Images in a Document

Often, images that you add to your Microsoft Word documents will need to be resized and/or cropped. In this topic, you will learn some different techniques for resizing and reshaping images.

  • Resize an image 
  • Adjust image appearance 
  • Integrate pictures and text 
  • Insert and format screenshots 
  • Add videos to a document 

Module 4:  Creating Custom Graphic Elements 

Shapes are another type of illustration that you can add to a document. These objects can include arrows, callouts, mathematical symbols, and more. In this topic, you will learn how to insert, modify, and format all types of shapes. 

  • Draw shapes 
  • Add WordArt and drop caps to text 
  • Create complex illustrations with SmartArt 

Module 5:  Inserting Content Using Quick Parts 

You can save many types of elements as building blocks, which can then be combined to create the framework for a document. You can also create Quick Parts, which are pieces of content that are saved as building blocks and can be re-used over and over. In this topic, the learner will examine both of these useful tools. 

  • Insert building blocks 
  • Create and modify building blocks 
  • Insert fields using Quick Parts 

Module 6: Controlling Text Flow

When working with complex documents, you may need to fine-tune how text flows from one page to another. In this topic, the learner will learn how to set various text flow options using the Paragraph dialog. 

  • Control paragraph flow 
  • Insert columns 
  • Link text boxes to control text flow 

Module 7:  Using Mail Merge 

When used properly, mail merge is one of the best time-saving tools in Word. However, it offers many complex options and can be confusing for new users. In this topic, you will take an in-depth look at the mail merge features and how to access them in Microsoft Word. 

  • About the mail merge features, including manual mail merge tools and the Mail Merge Wizard 
  • Merge envelopes and labels 
  • Create a Data Source Using Word 

Module 8:  Customizing the Word Environment 

One of the main design goals in every new version of Microsoft Office is to enable you to do your work faster and more efficiently. In order to achieve this, you have the ability to customize just about everything in the program. In this topic you will learn some different ways to customize the Microsoft Word interface. 

  • Customize the Word interface 
  • Set additional save options 
  • Manage additional file types

Microsoft Word Level 3 (1 day)

Module 1: Enhancing Workbooks

Your workbooks can be customized in a number of different ways. In this topic you will learn how to customise in more ways.

  • Customize workbooks
  • Create and use templates
  • Protect files

Module 2: Automating Worksheet Functionality

This section looks at speeding up repetitive tasks such as adding automatic worksheet functionality to spreadsheet 

  • Update workbook properties
  • Create and edit a macro
  • Apply conditional formatting
  • Add data validation criteria to a workbook

Module 3: Analysing and Presenting Data

This section looks at analysing data and presenting data in an easy to understand manner.

  • Create Sparklines
  • Create a Data List Outline
  • Perform statistical analysis with the Analysis ToolPak
  • Create interactive data with Power View

Module 4: Import and Export Data

This section looks at importing and exporting data to and from Excel.

  • Export Excel data
  • Import a delimited text file
  • Integrate Excel data with the web
  • Create a web query
  • Import and export XML data

Module 5: Managing Large Workbooks

After completing this module, the learner will be able to consolidate, link and sort data within spreadsheets.

  • Consolidate data
  • Merge workbooks
  • Sort and filter data

Module 6: Analysing data within PivotTables, Slicers and PivotCharts

One of the most powerful tools that you have your disposal when analysing data in Excel is the PivotTable. It is important to understand how they work and gain some fundamental understanding of their purpose before creating PivotTables of your own data.

  • Create a PivotTable
  • Filter data using slicers
  • Analyze data using PivotCharts

Module 7: Analysing Data with Logical and Lookup Functions

While you are now familiar with Excel’s more commonly used functions, you still need to learn about some of its more specialized ones. In this topic you will learn about functions that are specific to text analysis.

  • Use text functions
  • Use logical functions
  • Use lookup functions
  • Use date functions
  • Use financial functions
  • Use specialised functions


The Word training is aligned to the Microsoft Office Specialist certification. 


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